Request for Proposal (RFP)
City of Heber Utility Rate Analysis
Proposal Due: September 24, 2019
Award of Contract: Week
of September 30, 2019
Completion: February 1, 2019
City Manager’s Office
75 North Main St.
Heber City, UT 84032
The City of Heber, Utah invites qualified professional firms to submit proposals to
conduct a cost of service rate analysis for the City's four (4) Enterprise
Funds: culinary water, pressurized irrigation, storm water and wastewater
Scope of Work
In preparing a response to this (RFP), the Consultant shall address the following specific components that should be included in the scope of work. The final scope of work will be coordinated with City staff and the selected Consultant.
A. Services to be performed
1. Meet with City Staff members to collect and review available information and review the methodology to be used in the utility rate
analysis for the City’s four enterprise funds.
Review historical account and operational cost information and calculate future costs for the 5-year study period of (FY 2019-20 through FY 2024-25) including consumption, capacity and operational forecasts.
Prioritize Capital Improvement funding needs from the City's Five-Year CIP budget and facility improvement plans, and other supplemental improvements that the City may deem warranted.
4. Develop a
annual revenue requirements.
for a five year period that will generate the level of revenue needs with a distribution of those costs on an equitable basis by customer category. Provide "sample bills" for all customer categories illustrating recommended rate increases.
6. Evaluate fixed and consumption components of rate to ensure fund
sustainability during economic downturns.
Council presentation and follow up meetings to be made prior to finalization of
If the consulting team
feels additional studies may be necessary, they should be listed and clearly identified as optional in the scope of work and cost proposal.
B. Timeline Requirements
Consultant shall initiate work as soon
as the contract is awarded with presentation to Heber City Council expected in
January 2020 and issuance of final report prior to February 1, 2020. Proposed rates increases would likely go into
effect July 2020.
C. Reporting and Communication
1. The consultant will provide regular updates to the City regarding progress on the analyses and recommendations and request any additional information.
Prior to issuing their final report, the consultant will meet with the City Manager, Senior
Accountant, City Engineer, and Public Works Director to review the draft report and recommendations to be presented to the City Council.
D. Other Considerations
1. All working papers, reports, and records relating to the work
performed under the Professional
Agreement must be retained, at the consultant's
expense, for a minimum
of five (5) years, unless the Firm is notified in writing by the City of Heber of the need to extend the retention period.
The consultant will be required to make working papers available upon request to the appropriate parties.
must adhere to the requirements outlined in this section.
Provide a cover letter containing name and address of the organization with the
name, address, telephone and fax numbers, and e-mail address of the contact
person who will be authorized to make representations for the organization.
Scope of Work and Schedule: Briefly discuss firm’s ability
to complete each task outlined in Section A above, along with submitting a cost
proposal to complete the scope of work within the identified timeline.
C. Qualifications and
Personnel: In one page or less, provide information on the following areas of
Brief outline of the firm's background, qualifications,
and ability to perform the scope of services. Identify any sub-contractors
proposed for the project.
Identify the project manager and provide contact
Provide acknowledgement of firm's wherewithal to complete
scope of work by established deadline.
Identify three (three) successfully completed projects of a similar nature,
preferably with direct involvement of municipal governments in Utah. Each
project listed shall include the name of the agency, project manager, phone
number, and description of work performed.
Additional Data: Proposals may include any other information the Consultant deems
essential to the evaluation.
To be considered, please submit one electronic copy of your proposal to:
Wesley Bingham, Senior Accountant
City of Heber
75 North Main St.
Heber City, UT 84032
All proposals shall note in the subject line of the sending
email the following: "Firm
Name—Response to Heber’s Utility Rate Analysis RFP“
Proposals received after the due date and time will not
Questions regarding this RFQ may be
directed to: Wesley Bingham, Senior Accountant, City of Heber, 75 North Main
St. Heber City, UT 84032 or via email at . All questions should be submitted no later than September 18, 2019, and
all prospective consultants will receive copies of the questions and
Review and Selection Procedure
A proposal evaluation committee comprised of City Staff will review each proposal. The following evaluation criteria will be used in selecting a Consultant:
1. Experience with similar efforts;
2. Commitment of Senior Staff to the Project;
3. Relevant qualifications of key personnel;
4. Familiarity with applicable State and Federal laws;
Knowledge of local issues in the City of Heber;
6. Proposed schedule and ability to meet applicable deadlines;
7. Overall responsiveness
to this RFP.
The City of Heber reserves the right to reject any or all proposals for any reason. Minor irregularities of the proposal may be waived at the discretion of the City.
Please note that the ability of the Consultant to complete the overall project within the anticipated completion period will be considered in the
selection process. The lowest cost proposal will not necessarily be selected.